Sony is committed to strong corporate governance. As a part of this effort, Sony adopted a "Company with Committees" corporate governance system under the Japanese Company Law. In addition to complying with the requirements of laws and regulations, Sony also has introduced its own mechanisms to help make its governance system even more sound and transparent, including strengthening the separation of the Directors' function from that of management and advancing the proper functioning of the statutory committees. Under this system, the Board of Directors defines the respective areas for which each Corporate Executive Officer is responsible and delegates to them decision-making authority to manage the business, thereby promoting the prompt and efficient management of the Sony Group.
Sony Corporation's statutory entities are comprised of the Board of Directors, which is appointed by resolutions at the shareholders' meeting; three committees (the Nominating Committee, Audit Committee and Compensation Committee), consisting of directors named by the Board of Directors; and the Corporate Executive Officers, who are appointed by resolution of the Board of Directors. In addition to these statutory entities, Sony has Corporate Executives who carry out business operations within designated areas.
Board of Directors:
To strengthen its governance structure beyond legal requirements, Sony Corporation has added several provisions to its Charter of the Board of Directors to ensure the separation of the Board of Directors from the execution of business, and to advance the proper functioning of the statutory committees. The main provisions are as follows:
During the fiscal year ended March 31, 2008, the Board of Directors convened nine times. The Nominating Committee met five times, the Audit Committee met 15 times and the Compensation Committee met five times. All 11 outside Directors participated in all meetings of the Board of Directors held during his/her tenure period of the fiscal year ended March 31, 2008 except for Mr. Yoshihiko Miyauchi, Mr. Fujio Cho, and Mr. Ned Lautenbach. (Mr. Yoshihiko Miyauchi participated in seven meetings out of nine; Mr. Fujio Cho participated in eight meetings out of nine; Mr. Ned Lautenbach participated in two meetings out of five and resigned from his post on September 4, 2007.) Also, all 10 outside Directors who are members of Committees participated in at least 75% of the aggregate number of meetings of each Committee held during the fiscal year ended March 31, 2008. All four outside Directors who are members of the Audit Committee participated in all meetings of the Audit Committee held during his/her tenure period of the fiscal year ended March 31, 2008 except for Mr. Ryuji Yasuda. (Mr. Ryuji Yasuda participated in nine meetings out of eleven.)
Sony Corporation has an internal audit division, which coordinates closely with the internal audit departments of major subsidiaries around the world to promote Sony Group's internal audit activities on a global basis. The Sony Corporation internal audit division makes periodic presentations and submits monthly reports to the Audit Committee. To help assure its independence, the appointment and dismissal of the person in charge of the Sony Corporation internal audit division is subject to the prior approval of the Audit Committee.
At a Board meeting held on April 26, 2006, the Board of Directors reaffirmed the existing internal control and governance framework and determined to continue to evaluate and improve such framework going forward, as appropriate. This determination was required by and met the requirements of the Japanese Company Law.
The United States adopted the Sarbanes-Oxley Act (SOX) in 2002 in response to a series of corporate financial scandals and corporate governance abuse. SOX applies to Sony because it is a foreign private issuer of equity securities registered with the U.S. Securities and Exchange Commission (SEC) and subject to SEC reporting requirements.
Among other requirements, SOX requires the CEO and the CFO of Sony Corporation to sign certain certifications to accompany the Sony Corporation Form 20-F, an annual report filed with the SEC, relating to the integrity of the financial statements, to disclosure controls and procedures, and to internal control over financial reporting. Sony has established "Disclosure Controls and Procedures", through which potentially material information is reported from important business units, subsidiaries, affiliated companies and corporate divisions and is reviewed and considered for disclosure in light of its materiality to the Sony Group. An advisory body, the "Disclosure Committee," comprised of officers and senior management of the Sony Group who oversee investor relations, accounting, corporate planning, legal, corporate communications, finance, internal audit and human resources, assists the CEO, the President and the CFO in the establishment and implementation of the system and also in assuring the accuracy of financial reporting.
Beginning in the fiscal year ended March 31, 2007, SOX also requires a management report on the company's internal control over financial reporting to be included in the Form 20-F. In order to ensure compliance with the requirement, Sony formed a cross-functional steering committee comprised of headquarters management to monitor necessary actions including documentation, testing and evaluation of controls and to perform oversight and assessment of the global evaluation. Based on the evaluation, management has concluded that Sony maintained effective internal control over financial reporting as of March 31, 2008.